Reservation System - PMS
Effortless reservations & powerful management
For hotels, B&Bs and hospitality professionals. Full control over bookings, guests and operations with the all-in-one platform Xootle.
For hotels, B&Bs and hospitality professionals. Full control over bookings, guests and operations with the all-in-one platform Xootle.
Schedule Board
Easy to use and quick to learn! Our motto: if your grandparents can use the system, we've done our job right.
Fast & Reliable
Our reservation system operates quickly and reliably. With automatic updates, you're always equipped with the latest version of the reservation software.
Schedule Board
Our clear schedule board can be used simultaneously for reservations by night, day, part of the day, hours, minutes, and even seconds.
Overviews
The comprehensive yet easy-to-use overviews provide you with all the information you need, such as customer data, invoices, and revenue figures.
Fast & Reliable
Our reservation system operates quickly and reliably. With automatic updates, you're always equipped with the latest version of the reservation software.
Schedule Board
Our clear schedule board can be used simultaneously for reservations by night, day, part of the day, hours, minutes, and even seconds.
Overviews
The comprehensive yet easy-to-use overviews provide you with all the information you need, such as customer data, invoices, and revenue figures.
Check-in & Checkout
At Xootle, we focus on solutions to make your problems disappear or become manageable.
Training your staff is simple. The key functions of the online reservation system can be learned in just 5 minutes.
Reservations can be made in 4 easy steps:
Internet reservations naturally integrate into the system without any effort on your part.
Training your staff is simple. The key functions of the online reservation system can be learned in just 5 minutes.
Reservations can be made in 4 easy steps:
- Select the period
- Select the customer
- Select the pricing
- Click OK
Internet reservations naturally integrate into the system without any effort on your part.
Reservation Screen
The reservation screen allows you to book one or multiple entities (rooms, holiday homes, buildings, etc.).
Each entity has its own pricing and guest data, which is very handy for reservations with multiple rooms or different periods for one regular guest.
At a glance, you can see if there are any pending payments. For business clients, you can make VAT visible with one click.
You can make notes in the Remarks tab. Optional items can be easily added.
Business or leisure? You can indicate it simply in the reservation screen.
Each entity has its own pricing and guest data, which is very handy for reservations with multiple rooms or different periods for one regular guest.
At a glance, you can see if there are any pending payments. For business clients, you can make VAT visible with one click.
You can make notes in the Remarks tab. Optional items can be easily added.
Business or leisure? You can indicate it simply in the reservation screen.
Integrations
The reservation program offers various integrations.
POS
From the point of sale system, you can transfer revenue to the online reservation system. This revenue remains identifiable, making its origin clear.
Channel Manager
The reservation system includes integrations via a channel manager. Availability is continuously updated, and channel reservations are automatically processed.
Channel
From the reservation screen, you have a tab that contains all the information from the channel manager reservation, enabling communication with your guest.
Reservation System Website
Reservations can also be made via your own website. You have a personal booking engine at your disposal with your own prices and offers. Your website is also recognized as a channel.
POS
From the point of sale system, you can transfer revenue to the online reservation system. This revenue remains identifiable, making its origin clear.
Channel Manager
The reservation system includes integrations via a channel manager. Availability is continuously updated, and channel reservations are automatically processed.
Channel
From the reservation screen, you have a tab that contains all the information from the channel manager reservation, enabling communication with your guest.
Reservation System Website
Reservations can also be made via your own website. You have a personal booking engine at your disposal with your own prices and offers. Your website is also recognized as a channel.
Xootle
A powerful reservation program packed with features at an affordable price.
Multiple Schedule Boards
You can use different schedule boards, for example, for parts of the day, per hour, or for nights and days.
Pricing Packages
Pricing packages include rack rates, tariffs, or pricing structures you can use across the entire PMS system. You can link the same pricing package to multiple types of entities (such as rooms).
Invoices
You can create invoices directly from the reservation program. This can be a partial or full invoice, per room or for all rooms within one reservation.
Mail and PDF
Invoices and letters can be sent directly via email from the system. PDF files, such as information or your terms, can also be automatically attached.
Layouts
Layouts are available for invoices, letters, and emails. You can add your logo and personalize texts.
Payments
You can see guest payments directly in one overview. Payments linked to the payment terminal can be executed directly.
Management
With Xootle, you gain real-time insight into reservations, revenue, occupancy, and performance by category. Based on this data, you can easily adjust and optimize where needed.
Channels
All information from a channel is presented clearly in the PMS and can be accessed directly without detours.
Revenue Reports
Through clear reports, you can view revenue for any set period. Sort and filter according to your needs.
FAQ Reservation System
At Xootle, we value clarity to ensure there are no surprises later on.
Is Xootle a hotel reservation system?
Yes! Xootle is also a comprehensive hotel reservation system. It meets all your needs, including price packages (rack rates), prices per time period, and availability based on number of people or rooms. Prices can be set per day, per night, per part of the day, or even per a set number of minutes.
Is an internet connection always necessary?
Yes and No.
Xootle is available as both an online reservation system and a locally installed solution.
Yes, if you operate exclusively in the cloud, you will always need an internet connection. Speed is not crucial. The more reliable the connection, the better.
No, if you use the Hybrid module, you can continue working without an internet connection.
Xootle is available as both an online reservation system and a locally installed solution.
Yes, if you operate exclusively in the cloud, you will always need an internet connection. Speed is not crucial. The more reliable the connection, the better.
No, if you use the Hybrid module, you can continue working without an internet connection.
Is Xootle multilingual?
Yes, Xootle is fully multilingual, both in use and in functionality. You can send each customer a letter, invoice, or email in their own language.
Can I use my own logo?
Yes, you can use your own logo within the system. It will be automatically applied to documents such as letters, invoices, and emails. This creates a consistent and professional image for your customers.
Is Xootle easy to use?
Yes, it is. It was designed with ease of use in mind. Thanks to its clear interface and intuitive controls, virtually anyone can start using it right away. With just a few minutes of instruction, users can easily make reservations and view arrival and departure lists. This makes the system ideal for experienced employees, as well as temporary or new staff.
Are there additional costs for each reservation terminal, such as a PC or kiosk?
No, you can use the Xootle app on as many reservation terminals as you like. However, there is a limit of five simultaneous users. For a small additional fee, you can increase this limit.
If your company has three teams of five employees each, a total of 15 people can be employed. Each team has its own shift. You can then work with a standard license.
We are not strict about this standard. We only issue a warning if more than five users are working continuously at the same time. Do you have ten employees working at the same time one evening? That's not a problem either.
If your company has three teams of five employees each, a total of 15 people can be employed. Each team has its own shift. You can then work with a standard license.
We are not strict about this standard. We only issue a warning if more than five users are working continuously at the same time. Do you have ten employees working at the same time one evening? That's not a problem either.
Is Xootle hotel software designed for small hotels?
Yes, Xootle PMS is suitable for hotels of all sizes. Thanks to our flexible pricing, our hotel software is affordable for everyone. You also won't need to hire a network administrator, as everything can be done via your browser. It works on tablets, iPhones, Androids, PCs, and Macs.
Am I responsible for maintaining the hotel software?
Maintenance work is no longer necessary. Those days are over. We ensure the system is always up to date. Updates are performed automatically. You won't notice minor updates, and larger updates will require you to wait ten seconds before continuing your work. Additionally, backups of your data are created several times a day.
Xootle Reservation System
MADE IN EUROPE