Restaurant POS System
Xootle offers a restaurant POS system built for the future. Accelerate ordering and payments, access detailed reports, manage yield effortlessly, and enjoy a wide range of powerful tools for your restaurant.
Buying a restaurant POS system – what should you look for?
What makes a restaurant POS system ideal for the hospitality industry?
Experience efficient and fast ordering in the hospitality sector with Xootle. Specifically designed for the hospitality industry, our system enhances and simplifies the ordering process.
Input Quantities
Use our unique plus-and-minus buttons to swiftly enter orders, sending them directly to the kitchen.
Extras
Add extras to any item. Our software offers standard and category-specific add-ons, like choosing the cooking style of a steak—rare, medium, or well-done—and adding a sauce on the spot.
Messages
Add a personalized message or a pre-set option with any order.
Transfer to PMS
Seamlessly integrate with your reservation system for easy order transfers.
Input Quantities
Use our unique plus-and-minus buttons to swiftly enter orders, sending them directly to the kitchen.
Extras
Add extras to any item. Our software offers standard and category-specific add-ons, like choosing the cooking style of a steak—rare, medium, or well-done—and adding a sauce on the spot.
Messages
Add a personalized message or a pre-set option with any order.
Transfer to PMS
Seamlessly integrate with your reservation system for easy order transfers.
How does paying on account and kiosk sales work with a restaurant POS system?
Account Payments
Regular guests can pay on account through a special payment method. The amounts are placed in an intermediary account, so they can be settled later. If you use our point of sale system, guests can easily have their expenses transferred to, for example, their hotel bill.
Kiosk Sales
Enable quick, efficient product sales directly, not tied to any table, with immediate settlement or account posting.
Regular guests can pay on account through a special payment method. The amounts are placed in an intermediary account, so they can be settled later. If you use our point of sale system, guests can easily have their expenses transferred to, for example, their hotel bill.
Kiosk Sales
Enable quick, efficient product sales directly, not tied to any table, with immediate settlement or account posting.
How does prepayment work with a restaurant POS system?
Our hospitality POS software allows prepayments for a table via various methods: cash, card, or vouchers. Perfect for situations like parents prepaying for their child's meal. Choose your preferred payment method. If the bill exceeds the prepayment, the balance is settled at checkout.
How does payment and split payments work with a restaurant POS system?
Our POS system allows seamless guest checkouts: at the table, online, or both.
No Need to Split
No table splitting required for separate payments—all remains under one booking.
Everyone Pays Their Share
One guest covers drinks and starters, another pays for mains and desserts.
Separate Business and Personal
Keep business and personal expenses separate if needed.
Email Invoices
Opt for automatic email invoices post-checkout.
No Need to Split
No table splitting required for separate payments—all remains under one booking.
Everyone Pays Their Share
One guest covers drinks and starters, another pays for mains and desserts.
Separate Business and Personal
Keep business and personal expenses separate if needed.
Email Invoices
Opt for automatic email invoices post-checkout.
How do kitchen and serving screens work with a restaurant POS system?
Beyond receipt printers, our POS offers full digital order processing with kitchen and serving screens.
Kitchen
Incoming orders display chronologically on a kitchen screen. With one button, chefs mark dishes as ready.
Service
Staff receive instant alerts on serving screens, confirming when an order is ready for delivery.
Available September 2025.
Kitchen
Incoming orders display chronologically on a kitchen screen. With one button, chefs mark dishes as ready.
Service
Staff receive instant alerts on serving screens, confirming when an order is ready for delivery.
Available September 2025.
On which devices can you use a restaurant POS system?
Xootle is versatile, fitting any device you choose for your POS in hospitality.
Supported Devices
Supported Devices
- Smartphones with Android and iOS
- Tablets with Linux, Android, iOS, and Windows
- Touchscreen computers with Linux, Android, iOS, or Windows
- Thin clients
- Single-board computers (SBCs): Raspberry Pi, Radxa boards, Orange Pi, and others
How does online table booking work with a restaurant POS system?
Offer exellent online table reservations via your website or integrated platforms.
Low Costs with Proprietary Booking Engine
Our built-in module lets guests reserve with significantly lower fees than external platforms. Bookings integrate automatically on your screen. Just €0.60 per successful reservation.
No Extra Online Payment Fees
Guests pay online without extra fees, beyond standard transaction costs.
Low Costs with Proprietary Booking Engine
Our built-in module lets guests reserve with significantly lower fees than external platforms. Bookings integrate automatically on your screen. Just €0.60 per successful reservation.
No Extra Online Payment Fees
Guests pay online without extra fees, beyond standard transaction costs.
How does takeaway and delivery work with a restaurant POS system?
Let customers easily order food and drinks via your site for pickup or delivery.
Orders via Proprietary Engine
Use our integrated engine for direct ordering and online payment. Orders auto-process in your system, costing just €0.60 per successful transaction, regardless of size.
No Extra Online Payment Fees
Online payment is available without extra charges, aside from standard transaction costs
Orders via Proprietary Engine
Use our integrated engine for direct ordering and online payment. Orders auto-process in your system, costing just €0.60 per successful transaction, regardless of size.
No Extra Online Payment Fees
Online payment is available without extra charges, aside from standard transaction costs
How does accounting in the cloud and with a hybrid restaurant POS system work?
Xootle operates fully in the cloud, yet for demanding entrepreneurs, a Hybrid version is also available.
Cloud
All payment systems, including Xootle, operate online. In the event of an internet failure, the right provider will allow an automatic switch to mobile internet. This will ensure that your POS and online reservation system continue to function.
Hybrid
For added peace of mind, Hybrid includes a mini-server for local use. We automatically handle cloud-Hybrid synchronisation.
Always Updated
We deliver, manage and update the mini-server.
Fixed Monthly Price
There are no surprises with the Hybrid, which is available at a consistent monthly rate.
Offline Payments
With Offline Payments, you can accept payments up to a set limit during internet outages. Once you are reconnected, transactions will be processed and synchronised in the background.
Cloud
All payment systems, including Xootle, operate online. In the event of an internet failure, the right provider will allow an automatic switch to mobile internet. This will ensure that your POS and online reservation system continue to function.
Hybrid
For added peace of mind, Hybrid includes a mini-server for local use. We automatically handle cloud-Hybrid synchronisation.
Always Updated
We deliver, manage and update the mini-server.
Fixed Monthly Price
There are no surprises with the Hybrid, which is available at a consistent monthly rate.
Offline Payments
With Offline Payments, you can accept payments up to a set limit during internet outages. Once you are reconnected, transactions will be processed and synchronised in the background.
How does automatic accounting work with a restaurant POS system in hospitality?
Every activity in your POS system syncs automatically with Xootle Finance, requiring no extra effort.
Automatically linking your POS with our accounting software saves time and reduces errors. Focus on service, not admin. Our accounting package is included, no extra fees!
Reports are instantly available without "night audits." View data daily, weekly, monthly, quarterly, annually, or your chosen timeframe.
Easily close your day via Z-reports, which log from your last entry to current close.
Automatically linking your POS with our accounting software saves time and reduces errors. Focus on service, not admin. Our accounting package is included, no extra fees!
Reports are instantly available without "night audits." View data daily, weekly, monthly, quarterly, annually, or your chosen timeframe.
Easily close your day via Z-reports, which log from your last entry to current close.
How do restaurant POS systems work with MQTT printers?
Our hospitality POS system sends orders to a print group linked to one or more POS printers. We provide MQTT POS printers requiring no PC installation.
What is MQTT?
MQTT (Message Queuing Telemetry Transport) is a lightweight, futureproof communication protocol.
Reliable and Fast
Already Have a POS Printer?
Recently purchased a new POS printer? An MQTT print server might be the solution. Most modern POS printers can use our MQTT capabilities.
New 80mm MQTT printers start at €189.00 excluding VAT.
Check out our MQTT Printer page.
What is MQTT?
MQTT (Message Queuing Telemetry Transport) is a lightweight, futureproof communication protocol.
Reliable and Fast
- Orders sent and processed instantly.
- No drivers needed
- Printers function without installation.
- Compatible with PC, tablet, and smartphone
- Send orders easily from different devices.
Already Have a POS Printer?
Recently purchased a new POS printer? An MQTT print server might be the solution. Most modern POS printers can use our MQTT capabilities.
New 80mm MQTT printers start at €189.00 excluding VAT.
Check out our MQTT Printer page.
What additional features does the restaurant POS system offer for hospitality?
Our POS system offers numerous features, making it suitable for both small and large hospitality venues.
Split Tables
Easily create sub-tables from an existing table. For instance
Table 1 → Table 1.1, 1.2, 1.3, etc.
Table 1 → Table 1.1, 1.2, 1.3, etc.
Transfer Tables
Move revenue and payments to another table in just a few clicks.
Staff Discount
Automatically apply a preset discount percentage for staff.
Tipping System
The system automatically allocates tips to the right staff member.
Guest Name and Count
Record guest names and headcount per table for smooth service.
Color Palettes
Easily customize your system's color palette for a personalized look.
FAQ Restaurant POS System
These FAQs outline the key features and benefits of Xootle for businesses in the hospitality industry.
What is Xootle?
Xootle is a system specifically developed for the hospitality sector, offering features like rapid ordering and payments, detailed overviews, yield management, and comprehensive user control.
On which devices can I use the restaurant POS system?
You can use our restaurant POS system on virtually any device, including computers, tablets, and smartphones. There's no need to install anything because the system runs directly in your browser. Whether you're using a tablet behind the bar, a phone to serve guests, or a PC to operate the register, Xootle is ready to go.
The system automatically adjusts to the screen you're using. It has larger buttons on smaller screens and more overview on bigger displays. It's always clear, comfortable, and easy to use, no matter the device.
The system automatically adjusts to the screen you're using. It has larger buttons on smaller screens and more overview on bigger displays. It's always clear, comfortable, and easy to use, no matter the device.
Can I split payments using the POS system?
Yes, the POS system allows you to easily process partial payments without splitting the table. This means you can settle the bill flexibly, whether per person, by product category, or based on the type of expense. For instance, one guest could pay for the drinks while another covers the meals.
The system also supports separating business and personal expenses within the same table. This is useful for customers who want to declare some of their spending or keep it separate for accounting purposes. Everything remains clearly registered under the same table without disrupting your staff's workflow.
The system also supports separating business and personal expenses within the same table. This is useful for customers who want to declare some of their spending or keep it separate for accounting purposes. Everything remains clearly registered under the same table without disrupting your staff's workflow.
What happens during an internet outage?
Xootle operates in the cloud, but there's a Hybrid option for extra security. The Hybrid solution includes a mini-server for local operation until internet service is restored, at which point it syncs automatically with the cloud.
Note: Most card terminals won't work during an internet outage as they communicate with payment providers like Xootle Pay online.
We recommend a backup 4G/5G internet connection to maintain function without interruption.
Note: Most card terminals won't work during an internet outage as they communicate with payment providers like Xootle Pay online.
We recommend a backup 4G/5G internet connection to maintain function without interruption.
How does the ordering process work with Xootle?
With Xootle, you can quickly enter orders using the plus and minus buttons, add extras and notes to orders, and send them directly to the kitchen.
Which payment methods does Xootle support?
Xootle supports various payment modes, both in-house (face-to-face) and online, including cash, card, credit payments, and prepayments through vouchers and gift cards.
How can I automate my kitchen with Xootle?
Besides traditional printers, Xootle enables full digital order management with kitchen and serving screens, displaying incoming orders in chronological order, and allowing chefs and staff to mark and serve dishes efficiently.
Can I manage multiple locations from one system?
Yes, Xootle allows you to centrally manage multiple locations. Each location has its own administration, and you can manage permissions, products, and settings for each location individually. This is ideal for chains or entrepreneurs with multiple businesses.
What about security and updates with Xootle?
Xootle is available as a cloud-based system or as an additional hybrid solution. Updates are performed automatically, so you always have access to the latest features.
Security measures
Security measures
- HTTPS for all connections
- Hashed stored passwords
- Continuous monitoring for suspicious activity
- Full PCI-DSS compliance for secure transaction
What are the costs, and what about support?
Xootle operates on a monthly subscription basis with a two-month notice period. View the Xootle price list.
Included are:
Included are:
- Regular updates
- Access to many modules
- Support for users with hospitality experience
- Standard 24/7 support has been available for over 25 years.
How much does a POS system for the hospitality industry cost?
A POS system for the hospitality industry, such as Xootle POS, costs €19.95 per month, excluding VAT. For this price, you will receive a professional POS system that allows you to manage different points of sale, such as a PC, tablet, or smartphone. Inventory management and your entire administration are also included in the price. PIN terminals and Tap to Pay payment solutions can also be linked.
Does Xootle have table management and reservation options?
Yes, Xootle supports unlimited floor plans with interactive tables and other objects. Reservations can be entered manually or automatically via links to external reservation systems. You can also take reservations via your own website.
Xootle Hospitality POS System
MADE IN EUROPE